Managing CMS Collections

A Collection within the Content Management System (CMS) designates a grouping of like Data Models, typically organized around a specific project or project component.

The CMS supports multiple collections allowing it to be used for large installations with multiple media programs, or as a CMS supporting digial initatives over time.

• Features
  • Internationalization (i18n)
  • Permissions
  • Public API
• Managing Collections
  • Create a Collection
  • Edit a Collection

Features

Internationalization (i18n)

Collections support multiple languages and may be configured when creating the Collection, or edited at any time to add additional languages.

Collections by default will use the Language Set and Default Langauge configureed in Preferences by your administrator.

WARNING

It is recommended to Internationalize Collections and Data Model fields before content entry begins as the field structure changes for internationalized fields.

Permissions

Collections support role/group based permissions, allows different groups within your organization to have access to different Collections. There are two different permissions to set when creating a Collection:

• Administrators: Roles providing users with the ablity to edit a CMS Collection or Data Model.
• Editors: Role providing users with the abiliy to manage/edit CMS Records.

By default, the Global Content Editor role will be assigned as an Administrator for a Collection.

Public API

Collections are Private (accessible via the /private/ API endpoint) by default and will require authentication. Administrators may choose to make a Collection Public (accessible via the /public/ API endpoint) allowing website to access the Collection content.

The Private and Public API's are interchangable and may be reconfigured at any time.

In addition to not requiring authentication, the Private API's may be configured to utilzie a CDN to accelerate content delivery.

WARNING

By default, all Assets in the Digital Asset Manager are Private. When a collection is made Public, assets referenced in that Collection will become publically accessible. If Public is disabled on a Collection, all associated Assets will immediately become Private.

Managing Collections

To manage Collections, locate Collections within the Experience Manager.

Using the Sidebar Navigation, locate Content / Data Models and select the Collection/CMS icon in the header.

INFO

Changes to Collections are immediate.

Create a Collection

To start a new collection:

1. Locate the + Add Collection button in the header and select it
2. Complete the Collection details
   • Name: Provide a Name for your collection
   • Description: Provide a description for your collection
   • Internationalization: Determine if you need to modify the default, or available languages for this collection.
   • Permissions: Set the Administrator Role and Editors roles for this Collection
   • Public: Select Enable Public Content API's if you need this Collection to be public
3. Select Create or Save Collection

Edit a Collection

To Edit a Collection, locate the ... elipsis/three-dot menu next to the Collection you update and selecte Edit.